Managing a one-person business is like being a juggler. There are many separate tasks at hand, each with its own unique set of challenges, so the juggling act never seems to come to an end. In a recent study, a staggering 52% of small-business owners expressed difficulties with stray productivity. But fear not, as I share with you my personal stories alongside crafted strategies that Guidde’s innovative research has designed, aiding in making the way towards long-term goal building easier than ever.
Try and fit all scheduled tasks in the same time slot!
Multitasking, once considered an efficient way to tackle multiple jobs and time management, is, in fact, counterproductive. If, however, a fixed timetable is in place, a step might be to make performing tasks unified. Completing the scheduling of emails and software social media posting ads only once a week alongside invoicing would unlock complete settlement from bench billing. I still remember back then how I would stay in tune with my professional mode when doing my freelance writing gigs. Imagine Meal instead Group that spend too much time over Think deeply, devise incorporating chef—grading meals and gathering, all doing.
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Make The Most Of Time Tracking Applications
Ever wondered how much time you spend on different activities in a day? Well, time-tracking applications like Controlio can be of assistance and keep track of your daily habits. These applications help you log important actions for a predetermined amount of time so as to identify areas of improvement. Not only will you be able to scale back on unproductive behavior, but if you work with clients, these tools help you keep track of billable hours as well.
The realization that I was spending too much time on projects made me incorporate a time tracker into my daily routine. It showed me that I was spending way too much time on tweaking things. I was able to significantly reduce time spent on an assignment by enforcing strict time caps for each individual task. This tool was a game changer and helped me decisively trim the fluff almost instantly.
Consistency Is Key: Automate Tedious Tasks
Tasks that rely on repetitive actions can now be automated, which therefore gets you back a bone-chilling amount of time. Programs such as Zapier or IFTTT can assist in performing menial tasks like sending follow-up emails, syncing information between applications, or even posting to social platforms. For example, it is now possible to automate the act of saving email attachments to Google Drive. Setting these automations saves manual work of repetitive work.
Using automation tools, it is now possible to automate invoice reminder emails. With the correct tools, these reminders can be programmed so as to send polite emails to clients reminding them of due invoices. During an overloaded work period, I took advantage of these automation tools and saved myself countless hours of billing follow-up as well as ensured a healthy and steady cash flow. Repetitive tasks can slow down productivity. With these automation ideas, you’re bound to notice huge improvements.
Prioritize with the 80/20 Rule
The Pareto Principle, also called the 80/20 rule, states that 80% of results come from 20% of efforts. Determine which tasks are most useful at moving your business forward, such as closing deals or creating new products, and fixate all of your energy there. Tasks that are less critical, such as organizing the desk, can be set aside for later.
When I launched a side hustle, getting my website’s fonts just right was very important to me. Afterwards, I figured out client outreach was the process that was bringing the revenue. Focusing on pitching to clients instead doubled my income in just one month. Ask yourself the question: What’s the one thing I can do today that will help me the most?
Take Breaks to Recharge
This may be counterintuitive; however, taking breaks tends to increase productivity. The Pomodoro Technique entails 25 minutes of work focused on one thing, followed by a 5-minute break, which keeps your mind fresh. Step away, stretch, or snack to reset. Longer breaks, such as going for a walk, can stimulate creative thinking.
A few years ago, I would power through long workdays; however, I struggled to stay awake past 3 p.m. I was hitting a wall. Implementing Pomodoro breaks turned my afternoons into ramp sprints of productivity. One day, going for a walk turned into an “aha” moment for a client campaign. Your brain will perform better if you give it a break.
Conclusion: For you to work smarter and win bigger
Being productive does not mean you have to fit so much in your day. Your focus for productivity should be on achieving results from every hour you spend working. Productivity can also be achieved when you transform your small business to an efficient profit-generating business by controlling your tasks, automating daily activities, and taking time off. Automation of billing and reporting has drastically improved my outcome. What’s your go-to productivity trick? Choose to tackle a single task first and look for new and efficient ways to make your business run without having to add extra working hours.